What is the best way to number the voting forms?
Each voting paper can be coded or numbered to ensure voters are not able to vote more than once. The number or code system you use should allow you to check the number of votes exercised but should not enable voters to be identified.
Who pays for the postage on the return envelope?
The voter. Not everyone will vote and others will hand deliver their voting papers so you don’t need the unwarranted expense of paying for return postage. The regulations governing these elections do not stipulate that postage must be put on the return envelopes.
If you decide to use a freepost system, ensure you have a written agreement with the postal company about how often they will send mail to you. There was a case where a board election was invalidated because votes that were returned through a freepost system were not forwarded until after the poll closed.
NOTE: If envelopes are returned with incorrect postage, accept the envelope and pay any additional costs. Charge as an election budget expense.
Why is the envelope containing the voting paper so important?
It is important to maintain the voting process integrity. To do this:
- put voting papers in sealed envelopes before posting
- each voting paper must be in its own separate envelope, even when delivered to the same address
- examine postmarks on the envelope
- before opening any envelope containing a voting paper, you (and any scrutineers present) check to ensure it was postmarked no later than noon on voting day. Any voting paper in an envelope postmarked later than that is invalid.
How many votes may parents cast?
Each parent is entitled to receive one voting paper regardless of the number of children they have attending the school.
For further information call the NZSTA phone number, or go to the website or email address above.
Do parents of foreign-fee-paying students get a vote?
Yes. As long as their child is enrolled full-time at the school on the day the roll, or supplementary roll, closes. You cannot accept faxed or emailed voting papers, as they are neither secure nor confidential
Count the vote if the envelope is postmarked before noon on election day, and you receive it no later than five days after election day.
Do voting papers get posted back to my home address or to the school?
The voting papers will be sent to the address shown on the return envelopes. This is usually the school.