Election Forms and Appendices

The following Election Forms and Appendices are used by boards to assist them in preparing documentation associated with Trustee Elections.

Note: Downloadable versions of the documents are available in the Returning Officers section (N.B: Returning Officers must have registered and be logged in to access)

Election forms

Eligibility attestation for Board Co-option, or Selection to a Casual Vacancy

Form 1 - Standard Election Nomination form

Form 2 - Opting into staggered (mid-term) Election Cycle Nomination paper (Triennial Election Year only)

Form 3 - Te Reo Maori Translation of Standard Nomination paper

Form 4 - Te Reo Maori Standard Voting paper

Form 5 - Parent Representatives Voting paper

Form 6 - Parent Representatives Voting paper (opting into staggered (mid-term) election cycle in a triennial election year)

Form 7 - Staff Representative Voting paper

Form 8 - Student Representative Voting paper

Form 9 - Combined Board of Trustees Election Parent Representative Voting paper

Form 10 - Te Reo Maori Translation of Staff Representative Voting paper

Form 11 - Te Reo Maori Translation of Student Representative Voting paper


Candidates and Elections Results – Appendix 1 (you must be logged in as a Returning Officer to access this form).

After the election, Appendix 1 must be used by the Returning Officer to submit the Candidate and Election Results of School Trustee Elections to the Ministry of Education.

Change in Membership of Board of Trustees Appendix 2

This online form is to be completed for every new trustee that takes office following any parent, staff or student election; any parent, staff or student by-election, any selection to a casual vacancy of a parent trustee, any co-option, and when there is a change in principal or chair.  

Note: The form does not have to be completed for re-elected trustees unless their status has changed e.g. a trustee becomes Chair, or a Chair reverts to being a trustee.

The form should be completed and submitted online, if possible within one week of the declaration of election results, the selection to a casual vacancy or a co-option.

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