All of New Zealand's state and state-integrated schools have a board of trustees. The board of trustees is the Crown entity responsible for the governance of the school. The board is the employer of all staff in the school and is responsible for setting the school's strategic direction in consultation with parents, staff and students, and for ensuring that its school provides a safe environment and quality education for all its students. Boards are also responsible for overseeing the management of personnel, curriculum, property, finance and administration.
Boards of trustees must hold elections for parent and staff trustees every three years (i.e. at each triennial election). A board may also decide to adopt a staggered (mid-term) election cycle where half the parent representatives are elected at a mid-term election (18 months after the triennial election), and the remainder is elected at the triennial election. Elections for student trustees must be held annually in September in schools with students above Year 9.
Trustees are elected by the parent community, staff members and, in the case of schools with students above Year 9, the students. The principal is also a member of the board. The board can also co-opt additional trustees. Co-option cannot be used to fill casual vacancies on a board; a board must hold a by-election to fill the casual vacancy or fill the casual vacancy by selection having first given consideration to the requirements of section 105 of the Education Act 1989.
A board of trustees' membership includes:
- parent elected representatives (between three and seven)
- the principal of the school
- one staff-elected representative
- one student-elected representative (in schools with students above Year 9)
- up to four trustees appointed by the proprietor (in state integrated schools only).
The board can also co-opt additional trustees for gender, skill or ethnic balance.
2019 Triennial Board of Trustees Elections
The period from 17 May 2019 until 21 June 2019 has been gazetted by the Minister as the range of dates for the Board of Trustees Triennial Elections for 2019. Read the Gazette notice, here.
The suggested common election date is Friday 7 June 2019 and below are the key events when using this date:
|Select Returning Officer by||Wednesday 1 May 2019|
|Close Main Roll||Noon Wednesday 8 May 2019|
|Call for Nominations by||Friday 10th May 2019|
|Close Supplementary roll||Noon, Wednesday 22 May 2019|
|Nominations Close||Noon Friday 24 May 2019|
|Voting Papers Sent by||Wednesday 29 May 2019|
|Election Day (voting closes)||Noon Friday 7 June 2019|
|Count Votes||Thursday 13 June 2019|
|Board Takes Office||Friday 14 June 2019|
You can use the Election Planner Tool to calculate the key dates for the 2019 elections.
Before anyone is elected, or selected to a casual vacancy as a school trustee or co-opted, they are required to confirm that, to the best of their knowledge, they are eligible to be a trustee. This means that they will have to confirm that they are not ineligible on any of the grounds specified in sections 103 and 103A of the Education Act 1989.
Confirmation of eligibility must be given by completing and signing an approved Nomination or Eligibility declaration form (docx) which requires prospective trustees to declare that they have read and understood the trustee ineligibility criteria (included on the reverse of the form).
Data collection on boards of trustees
For data on boards of trustees, including elections results, go to Education Counts.
Effective succession planning can greatly assist boards and schools through the election cycles through a strategic, systematic and deliberate effort to ensure effective, readiness, recruitment and retention of trustees. For more information email firstname.lastname@example.org.