Returning Officer Letter of Appointment

The following is a suggested draft template



Dear _________________

Appointment as Returning Officer

The _____________ School Board of Trustees duly appoints you as the Returning Officer (RO) for the Board of Trustees parent/staff representative election (or specify other election if applicable).

The board has determined by resolution that the date for this election will be [insert date]. You will be calling for nominations for [insert number] positions in this election.


It is expected that you will carry out your duties in accordance with Regulation 5(4) of the Education (School Trustee Elections) Regulations 2000, the relevant election timetable and otherwise as you think fit.

Note: The board of trustees will be involved only in promoting the elections. You will solely be involved in running the election process itself. Please keep me advised on progress, in particular with the number of valid nominations received, and whether there are any matters which you consider may require the board’s attention during the process.

The regulations and guidance, including the election timetable, are contained within the Returning Officers’ Handbook 2016-2019. This is available at the school office or on the Trustee Elections website


All questions regarding the running of a triennial or staggered (mid-term) election should be directed to the NZSTA election advice line 0800 ELECTION (0800 353 284). For any other election call the NZSTA Advisory and Support Centre (0800 782 435). You can also email questions about triennial, staggered (mid-term) or by-elections at any time to:, or make contact via


The Board has established the following fee for the work to be undertaken. The fee will be paid in full regardless of whether the election goes to a vote or not.

Board Chair


Board of Trustees


Delete the following information before printing this letter.

Note to board: The fee should be calculated from the base amount and per pupil amounts below. The fee will be 50% of the base amount plus 25% of the per pupil amount and will be paid in full regardless of whether or not there is a vote [or specify other agreed fee]. 

Current funding figures for the 2016 triennial elections

$670.88 base grant

$7.67 per pupil funding for all schools except intermediates

$11.50 per pupil funding for intermediates only

Rates are GST inclusive

Maximum amount that can be claimed in 2016 for staff elections is $96.00.


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